1.    OUR COMMITMENT

At TOGETHER IN MOTION, the safety and wellbeing of all the children and young people is our top priority.

We are committed to providing a welcoming, supportive and safe environment where every child can enjoy dance, build confidence and express themselves freely.

We have zero tolerance for child abuse, negligent, bullying or unsafe behavior. All staff, teachers and volunteers share responsibility for protecting children and must act in their best interests at all times.

2.    CODE OF CONDUCT

All teachers, staff and volunteers must:

-       Treat every child with respect, fairness and kindness.

-       Act as positive role models in language, behavior and attitude.

-       Never use physical punishment, harsh language, or humiliating treatment.

-       Maintain appropriate professionals boundaries

-       Always work in the presence of others where possible

-       Report any concerns for a child’s safety or wellbeing immediately

Students and parents are expected to:

-       Show respect to teachers, staff and other students

-       Refrain from bullying, harassment or discrimination.

-       Support a safe and positive environment for all.

-      

3.    CHILD PROTECTION AND REPORTING

-       All staff working with children must hold a valid working with children check (WWCC) or equivalent  (required by law in Australia.)

-       Any concerns, disclosures, or suspicions of abuse must be reported immediately to management and if necessary to child protection authorities or police.

-       We have a duty of care to promptly and appropriately to protect children at risk.

4.    SAFE PRACTICES

-       Classes to be conducted in safe, supervised spaces.

-       Parents are welcome to stay in waiting areas where available.

-       Teachers will avoid being alone with a child when possible.

-       Appropriate dance attire will always be required to make comfort and safety.

YOUR RIGHTS AS ASTUDENT

-       You have the right to feel safe and cared for.

-       You have the right to be treated with kindness and respect

-       You have the right to say “no” if something makes you feel uncomfortable.

OUR PROMISE TO YOU

-       We will always listen if you feel worried or unsafe.

-       We will make sure classes are a safe and friendly place for everyone.

-       We will not allow bullying, teasing or unfair treatment.

-       Remember your voice matters and we are here to help.

5.    REVIEW & COMMUNICATION

-       This policy be will be reviewed annually

-       Staff, parents and students will be informed of this policy upon enrolment and it’ll be available on our website.

-       Breaches of this policy may result in disciplinary action or removal from the school.

At together in Motion, we welcome feedback from students, parents and staff. We see suggestions, compliments and complaints as opportunities and strengthen our community.

OUR COMMIMENT:

-       All feedback will be listened to respectfully and taken seriously

-       Complaints will be handled fairly , confidentially and without discrimination.

-       We aim to resolve issues quickly and in a way that is respectful to all parties. 

Types of feedback welcome

-       Suggestions for improving classes or communication.

-       Complaints about what’s not working well.

-       Concerns or complaints about any aspect of the school. 

How to provide feedback or make a complaint

1.     Informal feedback - You are encouraged to first speak directly with the teacher or staff member involved, if you feel comfortable.

2.     Formal complaint – if the issue cannot be resolved informally, you may make a written complaint to the director of Together in Motion.

3.     Response – we will acknowledge written complaints within 7 days and aim to provide a resolution within 21 days

CONFIDENTIALITY

-       All complaints will be treated in confidence and shared only with those directly involved in resolving the matter.

-       Students and families will not face any negative consequences for raising a complaint in good faith.

ESCALATION

-       If a complaint cannot be resolved within the school, families may seek relevant external authorities or community support services.

We value open and honest communication and believe working together helps us create the best experience for all students.

The safety and wellbeing of our students, staff and families is our top priority. Together in Motion have procedures in place to ensure that everyone knows what to do in the event of an emergency.

TYPES OF EMERGENCIES COVERED

This policy applies to situations such as:

-       Conduct regular safety checks (floors, mirrors and equipment)

-       Keep first aid kits accessible; staff trained in first aid.

-       Students with injuries or illness must inform the teacher.

-       Emergency procedures displayed and reviewed regularly (fire, evacuation)

Scope

This policy applies to all staff, volunteers, students, families and visitors at Together in Motion.

Responsibilities

-       Director insures emergency plans are in place communicated and practiced

-       Staff and volunteers are responsible for knowing and carrying out emergency procedures.

-       Students and visitors must follow staff instructions during emergencies.

EMERGENCY PROCEDURES

1.Fire Emergency

-       I’m discovering a fire, activate the nearest fire alarm and notify staff immediately.

-       Evacuate the building using the nearest safety exit.

-       Do not use Lifts if there are any.

-       Assemble at the designated evacuation point.

-       Staff to check attendance against the roll.

-       Do not re-enter until clear for emergency services.

2. Medical Emergency

-       Call 000 immediately for life-threatening emergencies.

-       Administer first aid if train and safe to do so.

-       Notify director and complete the incident report.

-       Contact the students emergency contact as soon as possible.

Review

This policy will be reviewed annually or after any emergency incident.

1.    OUR COMMITMENT

The health, safety, and wellbeing of our students, staff and visitors is our highest priority. We are committed to providing a safe, clean and supportive environment where everyone can enjoy dance without unnecessary risk

2.    RESPONSIBILITIES

Teachers and staff are responsible for:

-       Supervising students at all times during class.

-       Insuring the dance space is safe and free from hazards.

-       Responding quickly and appropriate to accidents or emergencies.

-       Holden current first aid and CPR certificate (at least one staff member present)

Parents/guardians are responsible for:

-       Notifying staff of any medical of any medical conditions allergies or injuries.

-       Insuring children are collected probably after class.

-       Keeping unwell children at home to prevent the spread of illness

Students are responsible for:

-       Listen carefully to instructions.

-       Wearing appropriate dancewear and footwear to reduce risk of injury.

-       When the teacher if they feel unwell, dizzy or injured.

3. STUDIO SAFETY

-       Floors and equipment will be regularly checked for safety.

-       Food and drink (except water) are not permitted in the studio

-       Emergency exit will remain clear at all times.

-       Stock first aid kit will be available in the studio.

-       Parents will be contacting me daily in the event of injury or illness.

4.  ILLNESS & INJURY

-       Students who are unwell (e.g. .fever, contagious illness, vomiting) should not attend class

-       Any injuries sustained during class will be retreat treated with first aid and recorded in an incident report.

-       Serious injuries or emergency result in immediate medical attention and parents/guardians will be contacted

-       Students returning after injury may be required to provide medical clearance.

5.    EMERGENCY PROCEDURES

-       Evacuation and emergency response procedures will be clearly displayed in the studio.

-       Staff will guide students to safety in the event of fire, evacuation or other emergencies.

-       Contact details must be kept on file and up-to-date for all students.

6.    HYGIENE AND CLEANLINESS

-       Studios will be clean regularly to maintain hygiene standards.

-       Hand sanitizer will be available students, staff and visitors.

-       Shared equipment (if used) will be sanitsed after each use.

7.    REVIEW AND COMPLIANCE

-       This policy will be reviewed annually to ensure it remains compliant with health and safety regulations. Staff and families will be informed of any changes.

Performances, showcases and community events are an important part of the Together in Motion experience. They allow students to celebrate their progress, build confidence and share their achievements with family and friends.

OUR COMMITMENT

-       To create inclusive, supportive events where all students feel valued.

-       To ensure performances are age-appropriate, safe and enjoyable.

-       To keep families informed of rehearsal schedules, costs and expectations well in advance.

PARTICIPATION

-       Participation on performances is encouraged but not compulsory.

-       Families must confirm participation by the deadline provided.

-       Students who choose not to perform will still be supported in regular classes.

REHERSALS

-       Attendance at rehearsals is essential to ensure readiness and group coordination.

-       Students are expected to arrive on time, in appropriate attire and prepared to rehearse.

-       Extra rehearsals may be scheduled close to performance dates.

COSTUMES, FEES, EVENTS & TICKETS

-       Costumes will be selected to be age-appropriate, comfortable and affordable.

-       Families will be notified in advance of any associated costs (costumes, tickets) 

-       There may be costume fees but families will be notified in advance and kept to minimal costs where possible.

-       Families will be informed of ticket release dates and prices

-       Tickets will be sold Fairly, with limits applied if necessary to ensure all families can attend.

-       Photography and video recordings may be restricted to protect students safety and privacy

EXPECTATIONS

-       Students must follow teacher’s instructions during rehearsals and performances.

-       Respectful behavior is expected backstage and on stage.

-       Families and audience members are asked to support all performers in a positive and encouraging way.

At Together in Motion, we respect the privacy of all students, families and staff. We are committed to protecting personal information and using it only for the purposes of running our dance programs safely and effectively.

WHAT INFORMATION WE COLECT

We may collect personal details such as:

-       Student name, date of birth and contact details

-       Parent/ guardian contact information

-       Medical or health information relevant to participation in classes

-       Emergency contact details

-       Photos or videos (with written consent)

HOW WE USE INFORMATION

-       To communicate with families about classes, events and important updates.

-       To ensure student health and safety during activities

-       To process enrolments, payments and records.

-       To promote our school (only with prior consent for photos/videos)

CONFIDENTIALITY

-       Personal information is stored securely and only accessed by authorised staff.

-       We do not share personal information with outside parties unless required by law or with written permission.

-       Medical information is shared with teachers on a “need to know “ basis to ensure student safety.

PHOTOS & VIDEOS

-       Photos and videos may be taken during classes or performances for learning, celebration or promotional purposes.

-       We will always seek written consent from parents/guardians before using any images publicity (website, social media and flyers)

-       Families can opt out at any time.

YOUR RIGHTS

-       Families may request access to their personal information at any time

-       You can ask for your details to be updated or removed from our records

-       You have the right to decline consent for photography or promotional use.

At together in Motion, we reconise the importance of clear and respectful communication between staff, students and families.  We also understand the role of social media in sharing achievements and promoting our school. This policy outlines how we use platforms responsibly.

COMMUNICATION WITH FAMILIES

-       Official communication will be made via email, phone or notices.

-       Social media (e.g. Facebook, instagram) will be used for general updates, news and celebrations.

-       Staff will not communicate with students via personal social media accounts or private messages.

SOCIAL MEDIA USE BY THE SCHOOL

-       We may share photos or videos of students on our official pages only with prior written consent from parents / guardians.

-       Posts will always celebrate achievements, creativity and inclusivity.

-       We will never share personal contact details or sensitive information online.

SOCIAL MEDIA USE BY FAMILIES

-       Families are encouraged to support the school online in a positive way.

-       We ask that no photos or videos of other students are shared publicly without consent from those families.

-       Any concerns about classes, staff or students should be raised directly with the school – not posted on social media.

RESPECT & RESPONSIBILITY ONLINE

-       All communication online should reflect the same values of kindness, respect and inclusivity we uphold in our studio.

-       Negative, harmful or disrespectful online behavior will not be tolerated and may result in removal from classes.

Our goal is to ensure that communication remains professional, safe and supported – both inside and outside the studio.

PURPOSE

Together in Motion is committed to providing a safe, welcoming and inclusive environment where are all students – regardless of ability, background, or circumstances – can enjoy dance, build confidence and reach their potential.

Scope

This policy applies to all staff, volunteers, students, families and visitors.

OUR COMMITMENT

-       we welcome students of all abilities, including those with disabilities, additional learning needs, or health conditions.

-       We celebrate diversity and insure equal opportunities for participation in all classes, events and performances.

-       We provide reasonable adjustments to support each students individual needs.

-       We will not tolerate discrimination, exclusion, bullying or harassment of any kind.

-      

Supporting students with additional needs

-       Families are encouraged to share relevant medical or support information upon arrival to help us to meet the student’s needs.

-       Individual support strategies will be developed when necessary, consultation with families.

-       Staff will receive training and guidance to ensure students are supported safely and respectfully.

ACCESSIBILITY

-       We will work towards insuring that facilities, communication and activities are accessible to all students and their families.

-       Where full accessibility is not possible, we will make reasonable adjustments and provide alternative options.

Roles and responsibilities

-       Staff/volunteers – treat all students with respect, provide adjustments, follow duty of care responsibilities.

-       Student/families – treat others with kindness, respect differences and communicate openly about needs.

-       Director/ Owner – insure inclusivity is embedded in school practices and regularly review this policy.

Review

This possibly will be reviewed annually to ensure it reflects best practice and the needs of our school community.